2. What information do we collect?
3. Protection of children’s personal information
5. How we use your information
6. Can I find out what personal information Motorsport Network holds on me?
7. How we disclose your information to third parties
8. Updating and control of your information
9. Third party links and services
10. Where we store your information
11. Security of your information
12. Reporting of security vulnerabilities
Motorsport Network LLP (“Motorsport Network”, “Us”, “We”, “Our”). We are committed to managing your personal information in accordance with current legislation and best practice. Our aim is to be responsible, relevant and secure when using your data. You can find out more about us by visiting www.motorsportnetwork.com.
Whenever you provide personal information we will treat that information in accordance with this Notice. We endeavour at all times to keep your data accurate and secure, and to honour your data preferences with regard to receipt of direct marketing e.g. postal communications, email, mobile messaging and telephone calls.
Motorsport Network has a portfolio of over 20 brands which operate across motorsport and automotive, all of which are governed by this Privacy Notice. For an up to date list of these brands please visit www.motorsportnetwork.com/our-brands.
We respect your privacy and we are committed to protecting your personal Information as that term is defined in the General Data Protection Regulation (“GDPR) (“Information”). We comply with the principles of the GDPR and aim to maintain consistently high levels of best practice in our processing of your Information.
And here’s our upfront promise. We know how important it is for you to have control over any communications that you receive from us, so here’s a quick and easy way of opting-out of all marketing communications. BUT please remember that this will remove you from everything you’ve signed up for and you may wish to be more selective and choose which communications you no longer wish to receive, particularly by email or SMS, by clicking on the unsubscribe link provided at the bottom of each and every message we send you. Otherwise please click here.
By using our website and services you consent to our collection and use of your Information as described in this Policy. If we change our Policy and/or procedures, we will update this Policy to keep you aware of what Information we collect, how we use it and under what circumstances we may disclose it. Your continued use of the website or services after this Policy has been amended shall be deemed to be your continued acceptance of the terms and conditions of this Policy, as amended. We encourage you to bookmark this Web page and review this Policy regularly.
In addition to this Policy, each service offered by us or our group companies may have additional privacy provisions that are specific to the particular service. These supplemental disclosures are made adjacent to the particular service at the time your Information is collected.
All your Information will be held and used in accordance with the GDPR where applicable. If you want to know what Information we collect and hold about you, please email us at: firstname.lastname@example.org, or write to us at the address given at the end of this Policy. When you visit and use our website or request our services you may provide us with or we may collect your Information such as your postal address, email address and other personal information. You may provide or we may collect this Information in a number of ways:
2.1. Information you voluntarily provide to us
We collect and maintain Information that you voluntarily submit to us during your use of our website or services. For example:
Different websites operated by us may ask for different pieces of Information. You can choose not to provide us with certain Information, but this may stop you from gaining access to a service or limit the features that you can use on our websites. For more Information, please see the “How We Use Your Information” section of the Policy below.
2.2. Information we collect through your use of our Website
2.3. Information we receive from third parties
We may also combine online and/or offline Information received from third parties (including other members of our group of companies – click here for a full list) with your Information. The third party Information is used for a variety of purposes including to verify other Information about you (e.g., verify your mailing address to send you requested products or services) and to enhance the content and relevance of the advertising we provide to you.
3.1. Our sites and products are not designed for children, but one or two may receive visits by children and young people under the age of 16 and we encourage them to speak to their parents before submitting any personal Information on any of our sites.
3.2. We recommend that parents or guardians supervise young people while they are online.
3.3. We are dedicated to the protection of children’s and young people’s personal Information and we do not knowingly market to children.
3.4. If you are under 16 years of age you should always ask your parent or guardian before:
3.5. A parent or guardian may submit a request to email@example.com to stop any further use of a child or young person’s personal Information or to request that we suppress any Information as far as we are able. Before disclosing Information about a child, we may request that the parent or guardian provide reasonable Information for identification purposes.
4.1 Right to Confirmation
Each data subject has the right to require the controller to confirm whether personal data relating to him or her is being processed. If an affected person wishes to make use of this confirmation right, they can contact us at firstname.lastname@example.org, or write to us at the address given at the end of this Policy.
4.2 Right to Information
Any person concerned by the processing of personal data shall have the right at any time to obtain from the data controller information free of charge on the personal data stored about him and a copy of that information. Furthermore, the data subject has the right to be provided with with the following information:
In addition, the data subject has a right of access as to whether personal data has been transmitted to a third country or to an international organization. If that is the case, then the data subject has the right to obtain information about the appropriate guarantees in connection with the transfer.
If an affected person wishes to exercise this right to information, they can contact us at email@example.com, or write to us at the address given at the end of this Policy.
4.3. Right to Rectification
Any person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning him / her. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.
If an affected person wishes to exercise this right of rectification, they can contact us at firstname.lastname@example.org, or write to us at the address given at the end of this Policy.
4.4 Right to Cancellation
Any person affected by the processing of personal data shall have the right to require the controller to immediately delete the personal data concerning him, provided that one of the following reasons is satisfied and the processing is not required:
If one of the above reasons is correct and an affected person wishes to arrange for the deletion of personal data held by us, they may, at any time, contact us at email@example.com, or write to us at the address given at the end of this Policy. Our data protection officer or another employee will arrange that the deletion request be fulfilled immediately.
If the personal data have been made public by us and if our company is responsible for deleting personal data as the person responsible, we shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs to inform other data controllers processing the published personal data that the data subject has requested that these other data controllers delete all links to such personal data or copies or replications of such personal data, as far as the processing is not required. Our data protection officer or another employee will arrange the necessary in individual cases.
4.5. Right to Restriction of Processing
Any person affected by the processing of personal data has the right to require the controller to restrict the processing if one of the following conditions applies:
If one of the above conditions is met and an affected person wishes to request the restriction of personal data stored by us, they may at any time contact our data protection officer or another employee of the controller. Our data protection officer or another employee will cause the restriction of processing.
4.6. Data Transferability
Any person affected by the processing of personal data shall have the right to obtain the personal data concerning him or her provided to a controller by the data subject in a structured, common and machine-readable format. It also has the right to transfer this data to another person responsible, without hindrance by the controller, to whom the personal data was provided, provided that the processing is based on the consent or on a contract and processing by means of automated processes, unless the processing is necessary for the performance of a task of public interest or in the exercise of public authority, which has been assigned to the responsible person.
Furthermore, in exercising their right to data portability, the data subject has the right to obtain that the personal data are transmitted directly from one controller to another, insofar as this is technically feasible and if so this does not affect the rights and freedoms of others.
In order to assert the right of data transferability, the data subject may at any time turn to the data protection officer appointed by us.
4.7. Right to Object
Any person concerned by the processing of personal data shall have the right, for reasons arising from its particular situation, against the processing of personal data relating to it.
In the event of an objection, we will no longer process personal data unless we can demonstrate compelling legitimate grounds for processing that outweigh the interests, rights and freedoms of the data subject, or the processing is for the purpose of asserting, exercising or defending legal claims.
If we process personal data in order to operate direct mail, the data subject has the right to object at any time to the processing of personal data for the purposes of such advertising. This also applies to the profiling, as far as it is associated with such direct mail. If the data subject objects to processing for direct marketing purposes, we will no longer process the personal data for these purposes.
In addition, the data subject has the right, for reasons that arise from their particular situation, against the processing of personal data relating to them, which we carry out for scientific or historical research purposes or for statistical purposes, to object, unless such processing is necessary to fulfill a public interest task.
In order to exercise the right to object, the data subject can directly contact us at firstname.lastname@example.org, or write to us at the address given at the end of this Policy. The data subject is also free, in the context of the use of information society services, to exercise his right of opposition by means of automated procedures using technical specifications.
4.8 Automated Decisions in Individual Cases Including Profiling
Any person concerned by the processing of personal data shall have the right not to be subject to a decision based solely on automated processing, including profiling, which has a legal effect on it or, in a similar manner, significantly affects it; unless the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is permitted by Union or Member State legislation to which the controller is subject, and that legislation provides for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject; or (3) with the express consent of the data subject.
If the decision (1) is required for the conclusion or performance of a contract between the data subject and the controller or (2) it is done with the express consent of the data subject, we shall take appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject person, including at least the right to obtain the intervention of a person by the controller, to express his / her own position and to contest the decision.
If the data subject wishes to enforce automated decision-making rights, they may contact our data protection officer or other data controller at any time.
4.9 Right to Revoke Consent
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time.
If the data subject wishes to assert their right to withdraw consent, they may at any time contact contact us at email@example.com, or write to us at the address given at the end of this Policy.
We will use your Information in the ways described below and as described at the time that the Information is collected.
5.1. To Provide the Services
In general, we use your Information as necessary or appropriate for our business purposes including to:
Where you have provided us with the appropriate consents, or where the GDPR entitles us to do so, we may send you marketing materials about other products or services offered by Motorsport Network, including products or services offered by our group companies.
In addition, where you have provided us with the appropriate consents, we may also pass your Information for marketing purposes or host messages on behalf of one or more of our group companies or other selected third parties in the following sectors where the Information they provide will be relevant to you: Professional Associations, Automotive, Charity, Education and Training, Recruitment, Business and Leisure Travel, Events, Conferences and Exhibitions, Financial Services, Surveys and Research, Media, Broadcast and Marketing, Publishing and Subscriptions, Business and Information Services, Electronics, computers, Software and AV, Sports and Sportswear, Gaming, Betting, Telecoms and Retail and Partners and Sponsors of Promotions, Events and Competitions.
However, be assured that we understand the irritations of unsolicited communications and we are fully committed to ensuring the rights and obligations set out in the GDPR and the Privacy and Electronic Communications Regulations 2003, updated 2004 and 2011 are respected.
5.3. Behavioural Advertising – customer-relevant advertising
We believe that advertising is more interesting to you when it is relevant. Accordingly, we may customise the advertisements that you see based upon:
Under GDPR you have the right to request a copy of the Information that we hold about you. It will require two pieces of identification to prove your identity. Please make a written application to the Data Protection Officer, Motorsport Network, 1 Eton Street, Richmond, TW9 1EF. The statutory time for our response is 1 month but with your help in providing us with relevant Information we endeavour to respond sooner.
If any of the Information that we hold about you is incorrect and you’d like it amended, please email firstname.lastname@example.org and we’ll review your request.
If the incorrect Information relates to your magazine subscription, then you can contact the Customer Services team on +44 01604 251 451who will update your details as soon as practically possible.
We may share your Information with third parties as specifically approved by you or under the circumstances described below and in this Policy.
7.1. Disclosure for legal reasons
We may disclose your Information if we are under a duty to disclose or share your Information to comply with any legal obligation or in order to enforce or apply or fulfil our terms and conditions and other agreements or protect the rights, property, or safety of our customers, our group companies or others. This includes exchanging Information with other companies and organisations for fraud protection and credit risk reduction.
We use a number of third party organisations to help provide a professional service to our customers (i.e. fulfilment bureaus, call centres, and website designers). These organisations act as data processors and are strictly contractually controlled in how they may/may not use your Information and we remain responsible for the protection of your Information.
7.2. Promotions and Sponsors
When you participate in a Promotion, you are subject to any official rules for that Promotion, which may contain additional Information about the specific privacy practices associated with the Promotion.
7.3. Changes to our Company
In the event we go through a business transition such as a merger, acquisition by another company, or sale of all or a portion of our assets, your Information may be among the assets transferred. You acknowledge that such transfers may occur and are permitted by this Policy.
7.4. Message Boards and Chats
We may make message boards, chat rooms, and other interactive forums available as part of our services. You should be aware that any Information which you post to these interactive forums or otherwise choose to make publicly available, may be disclosed and available to all users who have access to that portion of our website or services. By using these interactive forums, you agree that we are not responsible for any Information that you disclose or communicate in such forums, and any disclosures you make are at your own risk.
There are a number of ways in which you can control the collection, use, and sharing of your Information and update your Information and preferences.
8.1. Opting-Out on Receipt of Marketing Communications
When you receive electronic marketing communications from us you will have the opportunity to "opt-out" by following the unsubscribe instructions provided in e-mails covering any marketing communication from us.
8.2. Contacting Us
If your Information has changed or if you no longer wish to receive marketing communications from us then you can amend your Information or update your preferences if you click here.
Please note that:
Please remember that when you use a link to go from our website to another website or you request a service from a third party, our Policy no longer applies. Your browsing and interaction on any other website or your dealings with any other third party service provider, is subject to that website’s or third party service provider’s own rules and policies. We do not monitor, control, or endorse the Information collection or privacy practices of any third parties. We encourage you to become familiar with the privacy practices of every website you visit or third party service provider that you deal with and to contact them if you have any questions about their respective privacy policies and practices. This Policy applies solely to Information collected by us through our website or services and does not apply to these third party websites and third party service providers.
The Information that we collect from you may be transferred to, stored and processed at a destination outside the European Economic Area, (all EU countries plus Norway, Iceland and Liechtenstein). Your Information may also be processed by staffs operating outside the EEA who work for us or for one of our suppliers, for instance, for customer service purposes. By submitting Information to us, you agree to this transfer, storing or processing. We will take all reasonable steps necessary, including the use of the Model Contractual Arrangements as approved by the EU, or other contractual means to ensure that your Information is treated securely and in accordance with this Policy and the GDPR. We do not store credit card details nor do we share customer details with any 3rd parties.
We follow appropriate security procedures in the storage and disclosure of your Information so as to prevent unauthorised access by third parties. We also require those parties to whom we transfer personal Information to comply with the same. However, unfortunately, the transmission of Information via the Internet is not completely secure. So, we cannot ensure the security of your Information transmitted by you to us via the internet. Any such transmission is at your own risk and you acknowledge and agree that we shall not be responsible for any unauthorised use, distribution, damage or destruction of your Information, except to the extent we are required to accept such responsibility by the GDPR. Once we have received your Information we will use security procedures and features to prevent unauthorised access to it.
Motorsport Network is committed to the privacy, safety and security of our customers. If you discover a potential security vulnerability, we would appreciate it if you could report it just to us in a responsible manner. Please email us at email@example.com and we will respond to you as soon as possible. This provides us with an opportunity to work with you and quickly address and resolve any issue. Publicly disclosing a potential vulnerability could put the wider community at risk, and therefore we encourage you to come to us first. We’ll keep you informed as we move forward with our investigations.
13.1. Motorsport Network provides users with the ability to use their social media credentials to sign in to our website(s).
When you create your Motorsport Network account, and authenticate via a third-party service like Twitter or Facebook, you grant permission to the social network to share your user details with us.
Depending on the network this will include
We will be clear when we do request more than just basic account Information from you and request that you should also check what permissions we are asking for before you connect with these apps and services. We want to use this Information to better tailor any content we provide to you.
Social sign-in may be provided by Motorsport Network or a third party
13.2. Social networking sites, such as Facebook, Linked-In, among others, work with us as trusted third party partners. We also work with application developers who specialise in social media, so that we can connect with your social networks. We provide access to our Websites for third parties and business partners so that we can generate interest in our products and services among members of your social networks and to allow you to share product and service interests with friends in your network.
13.3. We do not control how your personal Information is collected, stored or used by such third party sites or to whom it is disclosed. You should review the privacy policies and settings on any social networking site that you subscribe to so that you understand the Information they may be sharing. If you do not want your networking sites to share Information about you, you must contact that site and determine whether it gives you the opportunity to opt-out of sharing such Information. Motorsport Network is not responsible for how these third party sites may use Information collected from or about you.
Motorsport Network provides exciting and thought-provoking content in our emails and aims to tailor them to the specific needs & interests of our brand audiences. We hope you enjoy receiving and reading them.
14.1. Automated Spam Filtering: We automatically scan all incoming electronic messages and filter out those that appear to be spam. As no system can be 100% accurate in detecting genuine emails from spam, authentic messages may occasionally be filtered. If you believe this may have happened, please contact the recipient by another means.
14.2. Unwanted messages from Motorsport Network: Any recipient of email communication from us may request, at any time, to unsubscribe. In the unlikely event you are in receipt of email communication from Motorsport Network which could be considered as spam, we encourage you to report it to us by forwarding a copy to us at: firstname.lastname@example.org
We will fully investigate any reports of abuse.
If you have any questions regarding privacy or this Policy, you may contact us as follows:
Data Protection Officer, Motorsport Network, 1 Eton Street, Richmond, TW9 1EF Email us: email@example.com
We may amend/update this policy by publishing a new version on this web site at any time, so we encourage you to check back regularly to make sure that you are still happy with the terms under which we process your personal data.
17 May 2018